Meeting time zone planner: find a time that works in every city

How to use it

Add each city you're meeting across. Type a city or a time zone name, then press Add. The first city is home: the grid shows its day, hour by hour.
Set the working hours. The default is 9 am to 5 pm in every city; change it if your team keeps different hours.
Pick a date. Daylight saving changes on different dates in different countries, so the right time can move by an hour from one week to the next.
Click an hour. You get one line with the time in every city, ready to paste into an email or invite. Copy link to this plan shares the exact view.

Tips for meetings across time zones

Check the date, not just the time. Europe and North America change their clocks on different weekends, so for a week or two each spring and autumn the usual time is an hour off.
Write the time in every city in the invite. It saves the reply asking which time zone you meant.
Rotate the early and late slots if there's no hour that works for everyone, so the same people don't always take the 7 am call.
Watch for the date line. A Monday afternoon call from California is Tuesday morning in Sydney and Tokyo.

Frequently asked questions

How do I find a meeting time across time zones?

Add every city to the planner and set the working hours. The darker cells are hours that fall inside working hours in every city. If none do, the planner outlines the hours that suit the most people.

Does the planner handle daylight saving time?

Yes. It uses your browser's own time zone data, so each city's hours follow its daylight saving rules on the date you pick.

Is my information sent anywhere?

No. The planner runs entirely in your browser. The cities and date you choose are only saved in the page address, so you can share the link.

Can I share a plan with someone?

Yes. Copy link to this plan copies a link that opens the same cities, date and working hours.

What does a time in brackets mean, like (Wed)?

That city is already on a different day from your home city at that hour.

Booking across calendars as well as time zones?

Meetingpad connects every Google and Microsoft calendar you have for free, and its booking links only offer times you're free on all of them.

Free for every calendar you have. No trial, no time limit.
A meeting on one calendar adds a private event titled Blocked to the others.
Mac, and Windows in beta.

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More free tools: Add-to-calendar link generator · Scheduling cost calculator